I-13.3, r. 10.1 - Regulation respecting the information that a school service centre’s or governing board’s annual report must contain

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Updated to 31 March 2024
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chapter I-13.3, r. 10.1
Regulation respecting the information that a school service centre’s or governing board’s annual report must contain
Education Act
(chapter I-13.3, s. 457.6).
DIVISION I
SCHOOL SERVICE CENTRE’S ANNUAL REPORT
M.O. 2022-03, Div. I.
1. In accordance with section 220 of the Education Act (chapter I-13.3), a school service centre’s annual report gives the population in its territory an account of the implementation of its commitment-to-success plan and the results obtained measured against the objectives and targets it contains.
M.O. 2022-03, s. 1.
2. A school service centre’s annual report includes
(1)  messages from the chair of the board of directors and the director general of the school service centre, or a joint message from both;
(2)  a first section entitled “Presentation of the school service centre” that contains
(a)  a presentation of its schools and centres, their clients and its territory;
(b)  the highlights of the year; and
(c)  the educational services offered and the services offered under section 255 of the Act, giving an account of their quality;
(3)  a second section entitled “Governance of the school service centre” that presents
(a)  the members of the board of directors, specifying the position occupied by each member;
(b)  a schedule of the meetings held;
(c)  the decisions of the board of directors;
(d)  a list of the board of directors’ committees established pursuant to section 193.1 of the Act and their members;
(e)  a list of the school service centre’s committees set up pursuant to sections 183, 185, 188 and 189 of the Act and their members;
(f)  the information concerning the applicable standards of ethics and professional conduct:
i.  in the case of French-language school service centres, the internal management rules of the committee of inquiry in ethics and professional conduct referred to in section 29 of the Regulation respecting the standards of ethics and professional conduct applicable to the members of the board of directors of a French-language school service centre (chapter I-13.3, r. 7.02) as well as the number of cases dealt with and the follow-up thereon, any breaches determined during the year by the committee of inquiry in ethics and professional conduct, any penalties imposed, and the names of any members of the board of directors whose mandate was revoked during the year;
ii.  in the case of English-language school service centres, the information that must be published in accordance with the fourth and fifth paragraphs of section 175.1 of the Act; and
(g)  the information that the school service centre must make public under section 25 of the Act to facilitate the disclosure of wrongdoings relating to public bodies (chapter D-11.1);
(4)  a third section entitled “Results” that presents
(a)  the results obtained with regard to each objective and target in the commitment-to-success plan and, if applicable, to the objectives determined by the Minister that apply to the plan under section 459.2 of the Act. If a target is not met, the school service centre indicates the difference between the target set out and the result obtained, the reasons for that difference and the measures proposed to remedy the situation;
(b)  the information concerning measures to prevent and stop bullying and violence referred to in the second paragraph of section 220 of the Act; and
(c)  the information concerning the application of the complaint examination procedure referred to in section 5 of the Regulation respecting the complaint examination procedure established by a school service centre (chapter I-13.3, r. 7.1);
(5)  a fourth section entitled “Use of the resources” that presents
(a)  the information provided for in section 275.2 of the Act;
(b)  a summary of the financial statements of the school service centre filed pursuant to section 287 of the Act;
(c)  the information provided for in section 20 of the Act respecting workforce management and control within government departments, public sector bodies and networks and state-owned enterprises (chapter G-1.011);
(d)  the information concerning the maintenance of physical resources, in accordance with table 4.5.1 of Schedule I, as well as any information that the school service centre considers useful concerning the use of its information resources; and
(6)  one or more schedules containing the Student Ombudsman’s report referred to in the fourth paragraph of section 220.2 of the Act, any report of activities of a committee of the school service centre, and any other document that the school service centre considers relevant to complete the information in its annual report.
M.O. 2022-03, s. 2.
DIVISION II
GOVERNING BOARD’S ANNUAL REPORT
M.O. 2022-03, Div. II.
3. In accordance with sections 82 and 110.4 of the Act, a governing board’s annual report summarizes the board’s activities by presenting, in particular, the decisions made by the board pursuant to the Act and the results of the board’s activities.
M.O. 2022-03, s. 3.
4. A governing board’s annual report includes
(1)  a message from the chair of the governing board, including a brief portrait of the institution;
(2)  a first section entitled “Presentation of the governing board” that lists the members of the governing board and specifies each member’s position and the expired portion of their term;
(3)  a second section entitled “Summary of activities” that presents
(a)  a schedule of the meetings held;
(b)  the activities carried out and the decisions made pursuant to the Education Act (chapter I-13.3), mainly those relating to the general powers conferred on a governing board and those relating to educational services, community services, physical resources and financial resources; and
(c)  the results of the activities carried out and the decisions made by the governing board; and
(4)  one or more schedules containing any document that the governing board considers relevant to complete the information in its annual report.
M.O. 2022-03, s. 4.
DIVISION III
DRAWING UP OF THE ANNUAL REPORTS
M.O. 2022-03, Div. III.
5. The annual reports are drawn up using the templates in the Schedule.
M.O. 2022-03, s. 5.
6. (Omitted in part).
It applies as of the 2021-2022 school year.
M.O. 2022-03, s. 6.
SCHEDULE I
(s. 5)
TEMPLATE FOR A SCHOOL SERVICE CENTRE’S ANNUAL REPORT
  
M.O. 2022-03, Sch. I.
SCHEDULE II
(s. 5)
TEMPLATE FOR A GOVERNING BOARD’S ANNUAL REPORT
  
M.O. 2022-03, Sch. II.
REFERENCES
M.O. 2022-03, 2022 G.O. 2, 2678