s-6.3 - Act respecting Services Québec

Updated to 2 May 2005

This document has official status.

chapter S-6.3

Act respecting Services Québec

CHAPTER I ESTABLISHMENT

1. A legal person is established under the name “Services Québec”.

2004, c. 30, s. 1.

2. Services Québec is a mandatary of the State.

The property of Services Québec forms part of the domain of the State, but the execution of its obligations may be levied against its property.

Services Québec binds none but itself when it acts in its own name.

2004, c. 30, s. 2.

3. The head office of Services Québec is located where Services Québec determines in the territory of the Communauté métropolitaine de Québec. Notice of the location and any relocation of the head office of Services Québec is published in the Gazette officielle du Québec.

Exceptionally, Services Québec may hold its meetings anywhere in Québec.

2004, c. 30, s. 3.

CHAPTER III ORGANIZATION AND OPERATION

19. The affairs of Services Québec are administered by a board of directors composed of

(1)  10 members, including a president and director general, appointed by the Government; and

(2)  the chief information officer appointed under section 66.1 of the Public Administration Act (chapter A-6.01).

Except for the president and director general and the chief information officer, four board members must be deputy ministers, associate deputy ministers or assistant deputy ministers appointed under the Public Service Act (chapter F-3.1.1) or chief executive officers of public bodies, and five board members must be from sectors interested in the affairs of Services Québec, including a representative of the municipal sector and a representative of the Conseil des aînés.

2004, c. 30, s. 19.

20. The president and director general is appointed for a term not exceeding five years and the other board members, except for the chief information officer, for a term not exceeding three years.

On the expiry of their term, board members remain in office until replaced or reappointed.

2004, c. 30, s. 20.

21. The chair and vice-chair of the board of directors are appointed by the Government from among the members of the board.

2004, c. 30, s. 21.

22. The positions of president and director general and of chair of the board may not be held concurrently.

2004, c. 30, s. 22.

23. The chair calls and presides at meetings of the board of directors, sees to the proper conduct of the board’s proceedings and exercises any other functions assigned by the board.

The vice-chair exercises the functions of the chair when the latter is absent or unable to act.

2004, c. 30, s. 23.

24. The president and director general is responsible for the administration and direction of Services Québec in keeping with its regulations, by-laws and policies. The functions of president and director general are exercised on a full-time basis.

2004, c. 30, s. 24.

25. A vacant position on the board of directors, other than that of chair or president and director general, is filled by the Government for the unexpired portion of the term of the member to be replaced.

Absence from the number of board meetings determined in the internal by-laws of Services Québec, in the cases and circumstances specified, constitutes a vacancy.

2004, c. 30, s. 25.

26. The remuneration, employment benefits and other conditions of employment of the president and director general are determined by the Government.

The other board members receive no remuneration except in the cases, on the conditions and to the extent that may be determined by the Government. They are entitled, however, to the reimbursement of expenses incurred in the exercise of their functions in the cases, on the conditions and to the extent determined by the Government.

2004, c. 30, s. 26.

27. The quorum at meetings of the board of directors is the majority of its members, including the president and director general or the chair.

Decisions of the board are made by a majority vote of the members present. In the case of a tie vote, the person presiding at the meeting has a casting vote.

2004, c. 30, s. 27.

28. The members of the board of directors may waive notice of a meeting. Attendance at a meeting of the board constitutes a waiver of notice, unless the members are present to contest the legality of the meeting.

2004, c. 30, s. 28.

29. If all agree, the board members may take part in a meeting by means of equipment enabling all participants to communicate directly with one another.

2004, c. 30, s. 29.

30. Written resolutions, signed by all board members entitled to vote, have the same value as if they had been adopted during a meeting of the board of directors.

A copy of all such resolutions is kept with the minutes of the proceedings or other equivalent record book.

2004, c. 30, s. 30.

31. The minutes of the meetings of the board of directors, approved by the board and certified by the chair, the vice-chair, the president and director general, the secretary or another person authorized by Services Québec, are authentic. The same applies to documents and copies emanating from Services Québec or forming part of its records, if they are so certified.

2004, c. 30, s. 31.

32. An intelligible transcription of a decision or other data stored by Services Québec in a computer or in a computer-readable medium is a document of Services Québec and is evidence of its contents if it is certified by a person referred to in section 31.

2004, c. 30, s. 32.

33. A deed, document or writing is binding on and may be attributed to Services Québec only if it is signed by the chair, the president and director general or another personnel member authorized by Services Québec and, in the latter case, only to the extent determined by regulation of Services Québec.

2004, c. 30, s. 33.

34. Services Québec may, by regulation and subject to specified conditions, allow a signature to be affixed by means of an automatic device, an electronic signature to be affixed, or a facsimile of a signature to be engraved, lithographed or printed on specified documents. However, the facsimile has the same force as the signature itself only if the document is countersigned by a person referred to in section 31.

2004, c. 30, s. 34.

35. Services Québec may, in its internal by-laws, determine the mode of operation of the board of directors. It may form an executive committee and any other committee, determine their mode of operation and delegate powers of the board to them.

2004, c. 30, s. 35.

36. The standards of ethics and professional conduct adopted by Services Québec for the members of the board of directors in accordance with a regulation made under section 3.0.1 of the Act respecting the Ministère du Conseil exécutif (chapter M-30) are published by Services Québec in its annual management report.

2004, c. 30, s. 36.

38. Services Québec must establish an audit committee under the authority of the board of directors.

The committee examines whether the resources of Services Québec are managed in accordance with the applicable rules and whether Services Québec uses its resources efficiently; the committee reports its findings and conclusions and any recommendations it may have to the board of directors.

The committee advises the board of directors on any matter submitted to it by the board.

2004, c. 30, s. 38.

39. The secretary and the other members of the personnel of Services Québec are appointed in accordance with the Public Service Act (chapter F-3.1.1).

2004, c. 30, s. 39.

40. The Minister may issue directives concerning the policies and general objectives to be pursued by Services Québec.

Directives are submitted to the Government for approval. Once approved, they are binding on Services Québec.

Directives are laid before the National Assembly within 15 days of their approval by the Government or, if the Assembly is not sitting, within 15 days of resumption.

2004, c. 30, s. 40.

CHAPTER IV FINANCIAL PROVISIONS

41. The Government may, subject to the conditions it determines,

(1)  guarantee payment of the principal and interest on any loan contracted by Services Québec or a subsidiary referred to in section 15, and guarantee their obligations; and

(2)  authorize the Minister of Finance to advance to Services Québec or one of its subsidiaries any amount considered necessary to meet their obligations or pursue their mission.

The sums required for the purposes of this section are taken out of the Consolidated Revenue Fund.

2004, c. 30, s. 41.

42. The operations of Services Québec are funded by the revenue it derives from the commissions and professional and other fees it charges under an agreement or order, the proceeds from the goods and services it provides and the other monies it receives.

2004, c. 30, s. 42.

43. The monies received by Services Québec must be allocated to the payment of its obligations. Services Québec retains any surpluses, unless the Government decides otherwise.

2004, c. 30, s. 43.

44. Each year, Services Québec submits its budgetary estimates for the following fiscal year to the Minister, in accordance with the form and content and the schedule determined by the Minister.

The estimates are submitted to the Government for approval.

2004, c. 30, s. 44.

CHAPTER VI AMENDING PROVISIONS

FINANCIAL ADMINISTRATION ACT

50. (Amendment integrated into c. A-6.001, Schedule 2).

2004, c. 30, s. 50.

Not in force

52. The Public Administration Act (chapter A-6.01) is amended by inserting the following sections after section 66:

“66.1. The Government appoints a chief information officer in accordance with the Public Service Act (chapter F-3.1.1).

“66.2. The functions of the chief information officer include

(1)  advising the Conseil du trésor on information resources and information security;

(2)  advising the Conseil du trésor on policies, management frameworks, standards, systems and acquisitions in the area of information resources to achieve an optimal use of information and communications technologies, and taking part in the implementation process;

(3)  developing a global approach and strategy for the information resources of the Administration, and submitting it to the Conseil du trésor;

(4)  directing and coordinating the plan to implement an e-government initiative centred on the needs of citizens, businesses and the Administration;

(5)  following up on the implementation of government policies and guidelines on information resources; and

(6)  developing and proposing an approach to integrate and simplify the delivery of services to citizens and businesses.

“66.3. The chief information officer exercises any other function assigned by the chair of the Conseil du trésor or the Government.”.

2004, c. 30, s. 52.

CHAPTER VII TRANSITIONAL AND MISCELLANEOUS PROVISIONS

Not in force

57. The Government may, by a regulation made before (insert the date occurring one year after the date of coming into force of this section), adopt any other transitional provision or measure needed to carry out this Act.

A regulation made under the first paragraph is not subject to the publication requirement and date of coming into force set out in sections 8 and 17 of the Regulations Act (chapter R-18.1). The regulation may, if it so provides, apply from any date not prior to (insert the date of coming into force of this section).

2004, c. 30, s. 57.

58. The sums required to carry out this Act during the fiscal year 2005-2006 are taken out of the Consolidated Revenue Fund to the extent determined by the Government.

2004, c. 30, s. 58.

60. The Government designates the Minister responsible for the administration of this Act.

2004, c. 30, s. 60.

The Minister of Government Services is responsible for the administration of this Act. Order in Council 128-2005 dated 18 February 2005, (2005) 137 G.O. 2 (French), 879.

61. (Omitted).

2004, c. 30, s. 61.