C-16, r. 14 - Regulation respecting the keeping of records and consulting-rooms of the Ordre des chiropraticiens du Québec

Updated to 1 January 2024

This document has official status.

chapter C-16, r. 14

Regulation respecting the keeping of records and consulting-rooms of the Ordre des chiropraticiens du Québec

Chiropractic Act

(chapter C-16, s. 3).

Professional Code

(chapter C-26, s. 91).

DIVISION I KEEPING OF RECORDS

1. A chiropractor must keep in the premises where he practises his profession a record for each of his patients.

O.C. 2294-82, s. 1.

2. A chiropractor must enter the following items and information in each record:

(1)  the date of opening the record;

(2)  the name of the patient at birth, his address, telephone number, date of birth and sex;

(3)  a summary description of the reasons for the consultation;

(4)  the x-rays where applicable and the results of all other examinations of the patient performed or requested by the chiropractor;

(5)  the diagnosis of the patient’s condition;

(6)  a description of the professional services rendered and their date;

(7)  the recommendations made to the patient;

(8)  the annotations, correspondence and other documents pertaining to the professional services rendered.

O.C. 2294-82, s. 2.

3. A chiropractor must keep each record up-to-date until he ceases to render professional services to the person concerned by that record.

O.C. 2294-82, s. 3.

4. A chiropractor must keep each record for a period of at least 5 years from the date of the last service rendered.

O.C. 2294-82, s. 4.

5. A chiropractor must keep his records in a room or cabinet which is not readily accessible to the public and which may be locked by means of a key or otherwise.

Where, according to section 7, a chiropractor uses data processing or any other technical means in constituting and keeping his records, he must make sure that the records remain confidential.

O.C. 2294-82, s. 5.

6. Where a patient withdraws a document from the record which concerns him, the chiropractor must insert a note in that record signed by the patient indicating the nature of the document and the date on which it is withdrawn.

O.C. 2294-82, s. 6.

7. Nothing in this Regulation may be interpreted as excluding the use of data processing or any other technical means in constituting and keeping the records of a chiropractor.

O.C. 2294-82, s. 7.

DIVISION II KEEPING OF CONSULTING-ROOMS

8. This Division applies only to a consulting-room where a chiropractor practises on his own account or for the account of a chiropractor or partnership of chiropractors.

O.C. 2294-82, s. 8.

9. A chiropractor’s consulting-room must be so designed that the identity and conversations of the persons therein cannot be discerned outside the consulting-room.

O.C. 2294-82, s. 9.

10. A chiropractor must have a waiting room near his consulting-room for the purpose of receiving the persons to whom he renders professional services.

O.C. 2294-82, s. 10.

11. A chiropractor must post up his permit in public view.

O.C. 2294-82, s. 11.

12. A chiropractor must place in public view in the waiting room referred to in section 10 a copy of the Code of ethics of chiropractors ( c. C-16, r. 5) and the Regulation respecting the conciliation and arbitration procedure for the accounts of members of the Ordre des chiropraticiens du Québec (chapter C-16, r. 11). He must also indicate the address of the Order on each of those regulations.

O.C. 2294-82, s. 12.

13. Subject to sections 11 and 12, a chiropractor may, in addition to decorative or utilitarian objects, display in his consulting-room and in the other premises connected with the practice of his profession only the diplomas and permits relating to that practice.

O.C. 2294-82, s. 13; Erratum, 1985 G.O. 2, 3743.

14. A chiropractor who is absent from his consulting-room for more than 5 consecutive working days must take the necessary measures to inform the persons who attempt to contact him of the duration of his absence.

O.C. 2294-82, s. 14.

15. (Omitted).

O.C. 2294-82, s. 15.

REFERENCES

O.C. 2294-82, 1982 G.O. 2

Erratum, 85-08-21, 1985 G.O. 2, 3743