2.04. The transferee or the secretary, as the case may be, must, within 30 days following the date on which he takes possession of the records of a counsellor who ceases permanently to practise, notify that counsellor’s clients in writing:
(a) that he has custody of the latter’s records;
(b) of his address, telephone number and office hours; and
(c) of their right to consult another counsellor.