E-3.3, r. 1 - Regulation respecting the authenticity of documents issued by the Chief Electoral Officer and the delegation of signing authority

Updated to 12 December 2023

This document has official status.

chapter E-3.3, r. 1

Regulation respecting the authenticity of documents issued by the Chief Electoral Officer and the delegation of signing authority

Election Act

(chapter E-3.3, ss. 500, 501 and 550).

DIVISION I GENERAL

1. The Interpretation Act (chapter I-16) applies to this Regulation.

Decision 2000-12-20, s. 1.

2. The definitions in the Regulation respecting contracts of the chief electoral officer (chapter E-3.3, r. 6) apply to this Regulation.

Decision 2000-12-20, s. 2; Decision 2004-03-31, s. 1.

DIVISION II AUTHENTICITY OF DOCUMENTS

3. The member of the executive committee designated in writing by the Chief Electoral Officer is authorized to certify as true and authenticate any document issued by the Chief Electoral Officer or by his personnel with the same effect as if it had been signed by the Chief Electoral Officer.

Decision 2000-12-20, s. 3.

DIVISION III DELEGATION OF SIGNING AUTHORITY

4. The members of the personnel of the Chief Electoral Officer who, on a permanent or interim basis, hold the positions referred to in this Regulation are authorized to sign, in lieu of the Chief Electoral Officer and with the same effect, the deeds, documents or writings listed after their respective positions, within the monetary limit established in the financial management plan approved by the Chief Electoral Officer.

Decision 2000-12-20, s. 4.

5. In the absence of the Chief Electoral Officer, the member of the senior management personnel designated in writing by the Chief Electoral Officer is authorized to sign, in lieu of the Chief Electoral Officer and with the same effect, any deed, document or writing respecting day-to-day administration.

Decision 2000-12-20, s. 5.

6. Senior management personnel are authorized, with respect to the sectors of activity under their responsibility, to sign documents relating to election activities, supply contracts, service contracts with individuals and contracts for services, except insurance contracts, construction contracts and contracts relating to the hiring of temporary staff.

Members of the senior management personnel designated in writing by the Chief Electoral Officer are authorized to sign construction contracts and contracts relating to the hiring of temporary staff.

Decision 2000-12-20, s. 6.

7. The heads or supervisors of services or divisions are authorized, with respect to the sectors of activity under their responsibility, to sign supply contracts and contracts for services, except contracts for legal services, insurance contracts, construction contracts and contracts relating to the hiring of temporary staff.

Decision 2000-12-20, s. 7.

8. The person designated in writing is authorized to sign contracts for the disposition of surplus movable property.

Decision 2000-12-20, s. 8.

8.1. Returning officers are authorized, with respect to the activities under their responsibility in the performance of their duties, to sign supply contracts, contracts for the lease of immovables, contracts relating to the hiring of electoral officers and contracts for services, except contracts for legal services, insurance contracts, building contracts, except contracts for building access ramps and contracts relating to the hiring of temporary staff.

Decision 2001-06-15, s. 1.

DIVISION IV FINAL

9. (Omitted).

Decision 2000-12-20, s. 9.

10. (Omitted).

Decision 2000-12-20, s. 10.

REFERENCES

Decision 2000-12-20, 2001 G.O. 2, 1182

Decision 2001-06-15, 2001 G.O. 2, 3537

Decision 2004-03-31, 2004 G.O. 2, 1284