169. With the consent of a majority of the commissioners physically present at a meeting of the council of commissioners, any commissioner may take part in the meeting and vote thereat by any means enabling all participants to communicate verbally, such as the telephone.
This consent can only be validly given if the commissioners physically present at the place where the meeting is held form a quorum and if the chairman is among those present.
The requirement that commissioners be physically present shall not, however, prevent a meeting from being held if the majority of the commissioners participating in the meeting consent to any commissioner participating and voting by videoconference. A commissioner may only exercise such a right if the director general and the chairman are present at the place where the council meeting is held.
The minutes of such a meeting shall indicate
(1) that the meeting was held with the aid of a means of communication indicated therein;
(2) the name of every commissioner physically present at the meeting and the names of those who have agreed to proceed in such a way;
(3) the name of any commissioner who took part in the meeting by that means of communication.
Any commissioner participating in and voting at the meeting by such means of communication is deemed to be present at the place where the meeting is held.
1988, c. 84, s. 169; 2002, c. 63, s. 22.