P-12, r. 7 - Regulation respecting terms and conditions for election to the board of directors of the Ordre des podiatres du Québec

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chapter P-12, r. 7
Regulation respecting terms and conditions for election to the board of directors of the Ordre des podiatres du Québec
PODIATRISTS — TERMS FOR ELECTION
Podiatry Act
(chapter P-12, s. 3).
P-12
Professional Code
(chapter C-26, s. 93, par.b).
C-26
September 1 2012
DIVISION I
GENERAL PROVISIONS
1.01. In this Regulation, unless the context indicates otherwise,
(a)  “Order” means the Ordre des podiatres du Québec;
(b)  “region” means one of the regions within the meaning of the Décret concernant la révision des limites des régions administratives du Québec (chapter D-11, r. 1).
R.R.Q., 1981, c. P-12, r. 6, s. 1.01.
1.02. The Interpretation Act (chapter I-16) applies to this Regulation.
R.R.Q., 1981, c. P-12, r. 6, s. 1.02.
DIVISION II
TERM OF OFFICE
2.01. The president and the directors are elected for a term of 3 years.
R.R.Q., 1981, c. P-12, r. 6, s. 2.01.
DIVISION III
ELECTION PROCEDURE
3.01. Between the 45th and 60th day preceding the date of the closing of the poll, the secretary shall send each member of the Order a list of the members of the region in which he has his professionnal domicile and also a nomination paper.
R.R.Q., 1981, c. P-12, r. 6, s. 3.01.
3.02. A counsellor may not sign more nomination papers than there are offices of director to be filled for his region. A signature appearing on a number of nomination papers in excess of the number of offices of director to be filled shall be struck off all papers.
R.R.Q., 1981, c. P-12, r. 6, s. 3.02.
3.03. Upon receipt of the nomination paper duly completed, the secretary shall give an official receipt to the candidate in person or send it to him by mail. Such receipt shall attest the validity of the nomination paper.
R.R.Q., 1981, c. P-12, r. 6, s. 3.03.
3.04. In addition to the documents described in section 69 of the Professional Code (chapter C-26), the secretary shall, at least 15 days prior to the date of closing of the poll, send each member of the Order a brief curriculum vitae of each candidate stating, in particular, his age, the date of his admission, and, where applicable, his principal activities within the Order.
R.R.Q., 1981, c. P-12, r. 6, s. 3.04.
3.05. The ballot-paper certified by the secretary must contain the following data:
(a)  the name and graphic sign of the Order;
(b)  the month and year of the election;
(c)  the identification of the region;
(d)  the names in alphabetical order of the candidates for the offices of director in the region in which the member has his professionnal domicile;
(e)  the number of seats to be filled in the region;
(f)  the date and hours of the closing of the poll.
R.R.Q., 1981, c. P-12, r. 6, s. 3.05.
3.06. An elector may obtain a new ballot-paper from the secretary if the first ballot-paper sent to him is lost or otherwise unusable, provided such elector make a solemn declaration in writing certifying that his ballot-paper is lost or unusable.
R.R.Q., 1981, c. P-12, r. 6, s. 3.06.
3.07. The closing of the poll is fixed at 6 p.m. on the first Friday of April.
R.R.Q., 1981, c. P-12, r. 6, s. 3.07.
3.08. The scrutineers shall be appointed from among the members of the Order.
R.R.Q., 1981, c. P-12, r. 6, s. 3.08.
3.09. The secretary and the scrutineers shall take the oath to faithfully carry out their duties before any person authorized to administer the oath.
R.R.Q., 1981, c. P-12, r. 6, s. 3.09.
3.10. The votes shall be counted at the head office of the Order.
R.R.Q., 1981, c. P-12, r. 6, s. 3.10.
3.11. The following ballot-papers shall be void: every ballot-paper:
(a)  on which the voter cast his vote otherwise than by a cross;
(b)  which contains more crosses than the number of seats to be filled in the region;
(c)  which is not certified by the secretary;
(d)  which is spoiled, erased or which contains any identification mark of the elector;
(e)  which is not returned in the envelope provided by the secretary and on which the word ELECTION is written.
R.R.Q., 1981, c. P-12, r. 6, s. 3.11.
3.12. The secretary’s decision regarding the validity of a ballot-paper is final.
R.R.Q., 1981, c. P-12, r. 6, s. 3.12.
3.13. The secretary shall declare elected the candidates who have obtained the most votes; he shall have the results of the vote countersigned by the scrutineers.
R.R.Q., 1981, c. P-12, r. 6, s. 3.13.
3.14. Immediately after the election of the candidates, the secretary shall draw up under his signature a general report of the election and of the result of the vote.
R.R.Q., 1981, c. P-12, r. 6, s. 3.14.
3.15. The secretary shall send a copy of the report referred to in section 3.14 to each candidate.
R.R.Q., 1981, c. P-12, r. 6, s. 3.15.
3.16. The secretary must also make a detailed report of the election at the first meeting of the board of directors following the election.
R.R.Q., 1981, c. P-12, r. 6, s. 3.16.
3.17. If, during the election period, the secretary is unable to act for any reason considered sufficient by the board of directors, the latter shall designate a member of the Order to replace the secretary. The person thus designated shall assume, for the purposes of the election, all the rights and obligations of the secretary whom he replaces.
R.R.Q., 1981, c. P-12, r. 6, s. 3.17.
3.18. Where the president is elected by a general vote of the members of the Order, the pertinent provisions of this Regulation shall apply, with the necessary modifications, to his election.
R.R.Q., 1981, c. P-12, r. 6, s. 3.18.
3.19. Where the president is elected by a vote of the elected directors, his election shall be held during the first meeting of the board of directors after the directors have taken office.
R.R.Q., 1981, c. P-12, r. 6, s. 3.19.
REFERENCES
R.R.Q., 1981, c. P-12, r. 6
S.Q. 2008, c. 11, s. 212