C-16, r. 14 - Regulation respecting the keeping of records and consulting-rooms of the Ordre des chiropraticiens du Québec

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chapter C-16, r. 14
Regulation respecting the keeping of records and consulting-rooms of the Ordre des chiropraticiens du Québec
CHIROPRACTORS — RECORDS AND CONSULTING-ROOMS
Chiropractic Act
(chapter C-16, s. 3).
C-16
Professional Code
(chapter C-26, s. 91).
C-26
September 1 2012
DIVISION I
KEEPING OF RECORDS
1. A chiropractor must keep in the premises where he practises his profession a record for each of his patients.
O.C. 2294-82, s. 1.
2. A chiropractor must enter the following items and information in each record:
(1)  the date of opening the record;
(2)  the name of the patient at birth, his address, telephone number, date of birth and sex;
(3)  a summary description of the reasons for the consultation;
(4)  the x-rays where applicable and the results of all other examinations of the patient performed or requested by the chiropractor;
(5)  the diagnosis of the patient’s condition;
(6)  a description of the professional services rendered and their date;
(7)  the recommendations made to the patient;
(8)  the annotations, correspondence and other documents pertaining to the professional services rendered.
O.C. 2294-82, s. 2.
3. A chiropractor must keep each record up-to-date until he ceases to render professional services to the person concerned by that record.
O.C. 2294-82, s. 3.
4. A chiropractor must keep each record for a period of at least 5 years from the date of the last service rendered.
O.C. 2294-82, s. 4.
5. A chiropractor must keep his records in a room or cabinet which is not readily accessible to the public and which may be locked by means of a key or otherwise.
Where, according to section 7, a chiropractor uses data processing or any other technical means in constituting and keeping his records, he must make sure that the records remain confidential.
O.C. 2294-82, s. 5.
6. Where a patient withdraws a document from the record which concerns him, the chiropractor must insert a note in that record signed by the patient indicating the nature of the document and the date on which it is withdrawn.
O.C. 2294-82, s. 6.
7. Nothing in this Regulation may be interpreted as excluding the use of data processing or any other technical means in constituting and keeping the records of a chiropractor.
O.C. 2294-82, s. 7.
DIVISION II
KEEPING OF CONSULTING-ROOMS
8. This Division applies only to a consulting-room where a chiropractor practises on his own account or for the account of a chiropractor or partnership of chiropractors.
O.C. 2294-82, s. 8.
9. A chiropractor’s consulting-room must be so designed that the identity and conversations of the persons therein cannot be discerned outside the consulting-room.
O.C. 2294-82, s. 9.
10. A chiropractor must have a waiting room near his consulting-room for the purpose of receiving the persons to whom he renders professional services.
O.C. 2294-82, s. 10.
11. A chiropractor must post up his permit in public view.
O.C. 2294-82, s. 11.
12. A chiropractor must place in public view in the waiting room referred to in section 10 a copy of the Code of ethics of chiropractors ( c. C-16, r. 5) and the Regulation respecting the conciliation and arbitration procedure for the accounts of members of the Ordre des chiropraticiens du Québec (chapter C-16, r. 11). He must also indicate the address of the Order on each of those regulations.
O.C. 2294-82, s. 12.
13. Subject to sections 11 and 12, a chiropractor may, in addition to decorative or utilitarian objects, display in his consulting-room and in the other premises connected with the practice of his profession only the diplomas and permits relating to that practice.
O.C. 2294-82, s. 13; Erratum, 1985 G.O. 2, 3743.
14. A chiropractor who is absent from his consulting-room for more than 5 consecutive working days must take the necessary measures to inform the persons who attempt to contact him of the duration of his absence.
O.C. 2294-82, s. 14.
15. (Omitted).
O.C. 2294-82, s. 15.
REFERENCES
O.C. 2294-82, 1982 G.O. 2
Erratum, 85-08-21, 1985 G.O. 2, 3743