B-1.2, r. 1 - Regulation respecting the legal deposit of published documents other than films

Updated to 12 December 2023

This document has official status.

chapter B-1.2, r. 1

Regulation respecting the legal deposit of published documents other than films

Act respecting Bibliothèque et Archives nationales du Québec

(chapter B-1.2, s. 20.10).

O.C. 359-92; O.C. 975-2009, s. 1.

1. The classes of published documents for which the deposit of a single copy of one edition of the document is required are the following:

(1)  maps and charts, including charts of the planets and the skies;

(2)  prints;

(3)  artists’ books;

(4)  digital documents.

O.C. 359-92, s. 1; O.C. 975-2009, s. 2; O.C. 713-2022, s. 1.

2. A publisher shall deposit 1 copy of a published document where the retail price of the document falls between $249.99 and $5,001.01, in accordance with paragraph 2 of section 20.5 of the Act respecting Bibliothèque et Archives nationales du Québec (chapter B-1.2).

For the purposes of this section, the retail price of a periodical is the retail price of each number.

O.C. 359-92, s. 2; O.C. 975-2009, s. 3.

3. The classes of published documents exempted from the obligation of deposit provided for in section 20.1 of the Act are the following:

(1)  bills smaller than 1,300 cm2 or larger than 15,800 cm2;

(2)  diaries;

(3)  colouring books;

(4)  commercial advertisements or catalogues;

(5)  telephone directories of towns;

(6)  bulletins of local associations containing only transient news without commentary, lists of members or minutes;

(7)  calendars;

(8)  greeting cards;

(9)  press releases;

(10)  (paragraph revoked);

(11)  slides;

(12)  documents without words or pictures;

(13)  packaging;

(14)  financial statements;

(15)  forms;

(16)  guides accompanying documents not subject to deposit;

(17)  timetables;

(18)  circulars;

(19)  educational kits, unless they are documents or accompany documents subject to deposit;

(20)  menus;

(21)  crossword puzzles, word squares or any similar document;

(22)  monographs of less than 5 pages not forming part of a series;

(23)  patterns or models;

(24)  photographs;

(25)  programs of activities except show programs;

(26)  prospectuses;

(27)  reprintings of a document already deposited;

(28)  reproductions, by photographic or photomechanical process, other than commercial reproductions of a work of art;

(29)  parish leaflets;

(30)  bookmarks;

(31)  rate or fee schedules;

(32)  tests or questionnaires or opinion polls;

(33)  offprints without title pages or separate pagination;

(34)  students’ works, reports or theses;

(35)  school yearbooks;

(36)  directories of students or employees;

(37)  board games;

(38)  microforms;

(39)  data banks, databases and raw data;

(40)  websites, except those of bodies deemed public bodies referred to in paragraphs 1 to 3 of the Schedule to the Archives Act (chapter A-21.1) and those of the media covering Québec national news.

O.C. 359-92, s. 3; O.C. 975-2009, s. 4; O.C. 713-2022, s. 2.

4. Any published document with a retail price exceeding $5,000 shall be exempt from the obligation of deposit mentioned in section 20.1 of the Act.

O.C. 359-92, s. 4.

5. A publisher, in the case of a document mentioned in section 4, shall send in writing the following particulars to Bibliothèque et Archives nationales du Québec within 7 days following the date on which the document is published:

(1)  the name of the author of the document;

(2)  the title of the document;

(3)  the place of publication of the document;

(4)  the name of the publisher of the document;

(5)  the retail price of the document;

(6)  the press run of the document.

O.C. 359-92, s. 5.

6. A publisher shall enter on a published document that must be deposited with the library or on the container of such document the statement: “Legal deposit, Bibliothèque et Archives nationales du Québec”, and the year in which the document was published.

O.C. 359-92, s. 6.

7. Sections 1 to 6 also apply to any person or body assuming the responsibility of producing a published document.

O.C. 359-92, s. 7.

8. Contravention of section 1 or 6 is punishable under the terms of section 20.11 of the Act.

O.C. 359-92, s. 8.

9. Contravention of section 5 is punishable under the terms of section 20.12 of the Act.

O.C. 359-92, s. 9.

10. (Omitted).

O.C. 359-92, s. 10.

11. (Omitted).

O.C. 359-92, s. 11.

REFERENCES

O.C. 359-92, 1992 G.O. 2, 1800

S.Q. 2004, c. 25, s. 70

O.C. 975-2009, 2009 G.O. 2, 3273

O.C. 713-2022, 2022 G.O. 2, 1333